Artwork Purchase & Cost Recovery

Scope

Purpose: Artwork Purchase & Cost Recovery covers how SpringNE buys a print artwork and recovers the cost from the factory. The Design Manager (DM) sets the artwork volume, Finance pays the supplier, and Merchandising triggers the recovery once the order lands. Every purchased artwork ends up in the CRM and the Print Library with its cost recorded against an order.

Owner: DM.

Applies to: DM, the design team, the Merchandising team, the Finance team, the Turkey Finance team, and the approved artwork suppliers.

Process

1. DM — Determine the artwork need. Set the number of artworks each phase and each customer requires before any purchase.

   • Buy only from an approved supplier: Cake Studios, Canvas, Whiston & Wright, Owens & Kim, Pattern, or Print Stories.
   • A request outside this list needs DM approval before the design team contacts the supplier.

2. Supplier — Send the invoice to Finance. The selected supplier invoices the Finance team directly for the purchased artwork.

3. Finance — Approve and pay the invoice. Obtain Director approval where the invoice value requires it, then release the payment.

4. Design team — Upload the artwork. Load every purchased artwork into the CRM and the Print Library on receipt.

   • An artwork that sits outside these two systems cannot be traced to an order later, so Finance never recovers the cost.

5. MR — Record the order that uses the print. Update the CRM as soon as an order uses a purchased print.

   • Tell the factory about the artwork cost recovery policy at order placement.
   • Track purchased artwork together with the design team, so no order uses an artwork that the CRM does not hold.
   • Notify Turkey Finance after order confirmation, so the recovery starts.

6. Finance — Recover the cost and close the record. Raise a debit note against the factory once the order is confirmed, then update the CRM when the recovery clears.

Workflow

DM — Determine the artwork need

Supplier — Send the invoice to Finance

Finance — Approve and pay the invoice

Design team — Upload the artwork

MR — Record the order that uses the print

Tutorial

This training video supports the Artwork Purchase & Cost Recovery process. It does not replace the numbered steps.

Pending

Training video not linked yet

Admins will add a Microsoft Stream or SharePoint watch URL when the tutorial for Artwork Purchase & Cost Recovery is ready.

Exam

Pass mark	Expected duration	Attempts
80%	Admin will provide this soon	Admin will provide this soon

Pending

The exam is not published yet. Admins will add it here when the assessment is ready.

Changelog

Changelog

Date	Changed by	What changed
2026-09-21	Design Team	Article Added from SOP 3.1 Artwork Purchase and Cost Recovery.