Guideline

GL-OM-06 · Weekly Production Report (WPR) & Meetings

Scope

Scope: Covers the end-to-end Weekly Production Report (WPR) and meeting process, including production status tracking, inspection planning, sample handover, weekly review, and follow-up actions.

Purpose: Ensures production plans, inspection schedules, approved samples, critical requirements, and changes are accurately reviewed, communicated, and aligned each week.

Owner: DMR owns and coordinates the Weekly Production Report (WPR) and meeting process, including cross-functional review, updates, and follow-up actions.

Applies to: Applies to FT, GT, PMR, QA, and relevant MR, factory, and Compliance personnel involved in production planning, inspection, and Pre-Production activities.

Requirements

1. R1 — PMR — The MR team reviews the WPR and verifies that the production site, production calendar and other information are progressing in line with the original plan

2. R2 — QA — The Technical team prepares the following week's QA and factory inspection plan according to the production calendars received

3. R3 — GT — The approved Gold Seal is provided to QA if Gold Seal is approved; otherwise the approved Red Seal sample is provided

   • Self manufacturers: one of the 5 samples is handed over to the QC at the factory.
   • Non-self manufacturers: the QC reviews it at the factory and it is sent to the office for the checks to be carried out by the fit and commercial teams.

4. R4 — FT — The MR team hands over the approved bulk fabric, print and embroidery samples to the responsible QA by Monday

5. R5 — QA — The inspection calendar is confirmed with the manufacturers and the availability of the approved samples is verified

6. R6 — QA — Do not include products whose PP Meeting is not completed before Monday in that week's inspection calendar (QA staff must be at the factory at 09:00 on weekdays)

7. R7 — PMR — If an unapproved production site is identified in the WPR, inform the Compliance team immediately and have an unannounced audit carried out; no production may be planned at an unapproved location

8. R8 — PMR — Update the WPR in CRM by the manufacturers by 12:00 every Friday

9. R9 — QA — Do not prepare pilot, Inline and Final inspection plans for orders with no WPR entry in CRM

10. R10 — PMR — Send the WPR to the MR team by the manufacturers by 15:00 every Friday

11. R11 — PMR — The WPR report is printed and compared with the styles going into production that week

12. R12 — PMR — The MR, QA and GT teams review the styles together over the approved samples at the Monday weekly handover meeting

13. R13 — QA — Customer comments, critical requirements, measurement method and points, shipment date/method and carton, packaging and labelling requirements are reviewed at the meeting

14. R14 — PMR — Send a confirmation e-mail listing the meeting participants as evidence

15. R15 — PMR — The MR team reviews the production calendar and forwards it to the Technical team

16. R16 — PMR — Send a revised WPR if there is any change to the production calendar

Workflow

PMR — The MR team reviews the WPR and verifies that the production site, production calendar and other information are progressing in line with the original plan

QA — The Technical team prepares the following week's QA and factory inspection plan according to the production calendars received

GT — The approved Gold Seal is provided to QA if Gold Seal is approved; otherwise the approved Red Seal sample is provided

FT — The MR team hands over the approved bulk fabric, print and embroidery samples to the responsible QA by Monday

QA — The inspection calendar is confirmed with the manufacturers and the availability of the approved samples is verified

Used in

• SOP-OM-14 Pre-Production Meeting (PPM) & Mini Pilot
• SOP-OM-15 Pilot Production
• SOP-OM-16 Inline Inspection
• SOP-OM-17 Shipment Sample (Gold Seal) Approval
• SOP-OM-18 Final Inspection

Generated automatically from the guidelines each SOP lists.

Tutorial

This training video supports the Weekly Production Report (WPR) & Meetings process. It does not replace the numbered steps.

Loading training video…

Loading video…

Exam

Exam for the Weekly Production Report (WPR) & Meetings process. Take it after you finish the process article, including the tutorial video.

Pass mark	Expected duration	Attempts
80%	About 10 minutes	1 (one attempt per person)

Pass mark 80%. 10 single-choice questions, one point each.

Your name and score are recorded and count towards the leaderboard. You have one attempt, so finish the article and the tutorial before you start.

Locked

Watch the tutorial video above to 100% to unlock the exam. The questions appear here once your progress is complete.

Changelog

Changelog

Date	Changed by	What changed
2026-10-12	Order Management	Training video added and exam published. R3: "Gold self manufacturers" corrected to "Self manufacturers".
2026-09-30	Order Management	Converted from process to guideline (GL-OM-06).
2026-09-15	Order Management	Added related process references.
2026-09-11	Order Management	Article Added