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SOP-OM-01 · Buying Sample (BS) & First Fitting

Scope

Scope: Covers the preparation, review, and submission of Buying Samples and first-fit samples to establish the approved styling, block, measurements, and make standards.

Purpose: Ensures the style has an agreed fit and construction direction at an early stage before progressing through Pre-Production approvals.

Owner: DMR owns and coordinates the Buying Sample and First Fitting process, with technical and merchandising support as required.

Applies to: Applies to DMR, GT, PMR, and relevant vendors/factories involved in sample development and Pre-Production activities.

Related guidelines

• GL-OM-02 Sampling Rules

Process

1. PMR — A BS is a development sample liked by the buyer used for range building and SO also is the first sample prepared for customer review, therefore these samples should be typically created using the customer's blocks, measurements, minimum make standards and must be fit-worthy

   • The fabric batch number must appear on all buying and development sample labels. (See GL-OM-02 Sampling Rules — R2, R3)

2. GT — If the style is approved without changes, create Workbook (WB) and submit on the OC date

   • WB creation depends on the customer requirements. (See GL-OM-02 Sampling Rules — R5)

3. PMR — Ensure customer provides fit comments within two days sending WB

4. PMR — If the style is not approved as is, submit a first-fit sample with correct styling, blocks, measurements, and make standards

5. PMR — If a new fabric is developed check test reports if there is not a valid test report then ask factory to start test process

   • Buying samples should be produced with approved base fabrics.

6. DMR — If the style is not approved, submit the first fit sample with the correct styling, block, measurements and make standard within 2 days

Workflow

PMR — A BS is a development sample liked by the buyer used for range building and SO also is the first sample prepared for customer review, therefore these samples should be typically created using the customer's blocks, measurements, minimum make standards and must be fit-worthy

GT — If the style is approved without changes, create Workbook (WB) and submit on the OC date

PMR — Ensure customer provides fit comments within two days sending WB

PMR — If the style is not approved as is, submit a first-fit sample with correct styling, blocks, measurements, and make standards

PMR — If a new fabric is developed check test reports if there is not a valid test report then ask factory to start test process

Tutorial

This training video supports the Buying Sample (BS) & First Fitting process. It does not replace the numbered steps.

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Exam

Exam for the Buying Sample (BS) & First Fitting process. Take it after you finish the process article, including the tutorial video.

Pass mark	Expected duration	Attempts
80%	About 10 minutes	1 (one attempt per person)

Pass mark 80%. 10 single-choice questions, one point each.

Your name and score are recorded and count towards the leaderboard. You have one attempt, so finish the article and the tutorial before you start.

Locked

Watch the tutorial video above to 100% to unlock the exam. The questions appear here once your progress is complete.

Changelog

Changelog

Date	Changed by	What changed
2026-10-07	Order Management	Exam extended to 10 questions.
2026-10-01	Order Management	Exam moved from Microsoft Forms to this page; scores now count towards the leaderboard.
2026-09-30	Order Management	Added guideline references.
2026-09-29	Order Management	Linked the tutorial video and published the exam.
2026-09-15	Order Management	Added related process references.
2026-09-11	Order Management	Article Added