Order Management · Step 14 of 20

SOP-OM-14 · Pre-Production Meeting (PPM) & Mini Pilot

Scope

Scope: Covers the Pre-Production Meeting and Mini Pilot process, including product file review, sealed sample verification, production-condition sampling, and readiness approval before cutting or knitting begins.

Purpose: Ensures the factory can reproduce the approved product standard under actual production conditions before bulk production starts.

Owner: PMR / GT / QA own and coordinate the PPM and Mini Pilot process, including preparation, review, issue resolution, and production release.

Applies to: Applies to PMR, SCQC, factory QA, Production Manager, and Quality Manager involved in Pre-Production and production readiness activities.

Related guidelines

• GL-OM-03 Washed Garments Shade Approval
• GL-OM-05 Product File Management
• GL-OM-06 Weekly Production Report (WPR) & Meetings

Process

1. Hold PPM before cutting or knitting. Do not start cutting until PPM passes. (See GL-OM-06 Weekly Production Report (WPR) & Meetings — R6)

   • Book the meeting at least one week in advance.

2. Bring mandatory inputs. Have the sealed approved sample, a complete and accurate product file, and mini pilot samples ready.

   • PPM does not run without an approved sample and a complete product file. (See GL-OM-05 Product File Management — R3)

3. Prepare mini pilot quantities. Make samples at the production site under production conditions; SCQC reviews them before the meeting. (See GL-OM-03 Washed Garments Shade Approval — R5)

   • Minimum 2 pieces per size; if more than 6 sizes, minimum 12 pieces from core sizes (for example 4 sizes × 3 pieces).
   • Provide up to 5 assorted PPM samples including smallest, largest, and middle sizes.
   • Below 1,000 pieces order quantity: 1 sample each in smallest and largest sizes.
   • 1,000–3,000 pieces: 3 samples from alternate sizes (for example 8-12-16-22 or XS-M-XL).
   • Above 3,000 pieces: 5 samples from alternate sizes.

4. Run the meeting. PMR, SCQC, factory QA, production manager, and quality manager attend.

   • Check the product file and PPM samples together.
   • Do not check samples outside the production site.

5. Release or repeat. If issues are found, repeat preparation and hold cutting.

   • When everything is satisfactory, the factory may proceed to the first lay plan and first bulk batch.

Workflow

Hold PPM before cutting or knitting

Bring mandatory inputs

Prepare mini pilot quantities

Run the meeting

Release or repeat

Tutorial

This training video supports the Pre-Production Meeting (PPM) & Mini Pilot process. It does not replace the numbered steps.

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Exam

Exam for the Pre-Production Meeting (PPM) & Mini Pilot process. Take it after you finish the process article, including the tutorial video.

Pass mark	Expected duration	Attempts
80%	About 10 minutes	1 (one attempt per person)

Pass mark 80%. 10 single-choice questions, one point each.

Your name and score are recorded and count towards the leaderboard. You have one attempt, so finish the article and the tutorial before you start.

Locked

Watch the tutorial video above to 100% to unlock the exam. The questions appear here once your progress is complete.

Changelog

Changelog

Date	Changed by	What changed
2026-10-12	Technical	Step 3: up to 5 assorted PPM samples.
2026-10-12	Technical	Training video added and exam published.
2026-09-30	Order Management	Added guideline references.
2026-09-21	Technical Team	Translated the Turkish mirror's Tutorial section heading and intro text.
2026-09-15	Technical Team	Added Order Management related process references.
2026-09-14	Technical Team	Article Added